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Board Policy Manual

Please be advised that the District's Policy Manual developed with Erie 1 BOCES Policy Services is not to be interpreted as the rendering of legal advice. Application of Board policies to specific situations may necessitate consultation with the School Administrators/School Attorney to address the particular circumstances. 
FOREWORD
 
Contained herein are the policy statements formulated by the Board of Education of the Canton Central School District.
 
Policy is defined as a basic plan of action. It establishes limits within which freedom of judgment can be exercised. 

Policy is a governing principle of management. It is a statement that has an effect on the interests of those who come under its jurisdiction. A policy may originate from the constitution, from statute, from local determinations and/or from customary patterns of formal behavior. 
Policy should accomplish the following: 
  1. State a position taken by the District;
  2. Grant the authority to act;
  3. Be sufficiently detailed to give adequate direction;
  4. Be achievable within the real environment of the school and community;
  5. Provide for impartial procedures. 
In addition to the adopted policies, the operation of the School District is governed by and subject to all applicable Laws, Regulations of the Commissioner of Education, Civil Service requirements, Board of Education Resolutions, School Administrative Procedures and Contracts of Agreement. 

If any part of this manual is made invalid by judicial decision or legislative or administrative enactment, all other parts shall remain in full effect unless and until they are amended or repealed by the Board of Education. The official record of the adoption, amendment, or repeal of the by-laws and policies of the Canton Central School District shall be the minutes of the meetings of the Board of Education.
EDUCATIONAL PHILOSOPHY
 
The Board of Education of the Canton Central School District is dedicated to the education of students to develop moral, ethical, and cultural values, love of learning, and an understanding and appreciation of the rights and responsibilities of American Citizens, which will enable them to function effectively as independent individuals in a democratic society.

The educational programs provide each child with the fundamental academic skills and basic knowledge required for his/her maximum educational development, the opportunity for each child to develop his/her interests and abilities to the fullest extent according to his/her individual potential, special services to promote the physical, mental and emotional development of each child, and also develop a desire to learn good work habits, integrity, self-discipline, citizenship, good sportsmanship, self-confidence, and sense of purpose.
 
The Board encourages parents and teachers to offer their expertise in helping to develop a school environment that is academically challenging, psychologically satisfying and socially fulfilling for students at all levels. The objectives of an educational program are best realized when mutual understanding, cooperation, and effective communication exist among the home, community and school.
BY-LAWS (Section 1000)
 
ORGANIZATION OF THE BOARD OF EDUCATION
 
 
NOMINATION AND ELECTION OF BOARD OF EDUCATION MEMBERS
 
 
THE ROLE OF THE BOARD OF EDUCATION
 
3.1 Powers and Duties of the Board...........................................................................................................1310
3.2 Nomination and Election of Board Officers......................................................................................1320
3.2.1 Duties of the President of the Board of Education .....................................................................1321
3.2.2 Duties of the Vice President of the Board of Education................................................................1322
3.3 Appointments and Designations by the Board of Education..............................................................1330
3.3.1 Duties of the District Clerk....................................................................................1331
3.3.2 Duties of the School District Treasurer ................................................................1332
3.3.3 Duties of the Tax Collector....................................................................................1333
3.3.4 Duties of the External (Independent) Auditor .......................................................1334
3.3.5 Appointment and Duties of the Internal Claims Auditor........................................1335
3.3.6 Duties of the School Activities Treasurer(s).........................................................1336
3.3.7 Duties of the School Attorney .............................................................................1337
3.3.8 Duties of the School Physician ...........................................................................1338

BOARD POLICY

4.1 Policy and Administrative Regulations ....................................................................1410
4.2 Execution of Policy: Administrative Procedures.......................................................1420
4.3 Reimbursement of Board Member Expenses .........................................................1430 
 
MEETINGS OF THE BOARD OF EDUCATION
 
5.1 Regular Board Meetings...........................................................................................1510
5.1.2 Board Meeting Ground Rules................................................................................1512
5.2 Special Meetings of the Board of Education ............................................................1520
 
MEETINGS OF THE DISTRICT
 
6.1 Annual District Meeting and Election/Budget Vote...................................................1610
6.4 Absentee Ballots......................................................................................................1640
6.5 Submission of Questions and Propositions at Annual Meeting and Election and
Special District Meetings...............................................................................................1650
 
RULES OF MEETINGS
 
7.2 Minutes....................................................................................................................1720
7.3 Executive Sessions.................................................................................................1730
 
INTERNAL OPERATIONS (Section 2000)
 
INTERNAL OPERATIONS

1.1 Orienting New Board Members ................................................................................. 2110
1.2 Board Member Training ............................................................................................ 2111
1.3 Use of Parliamentary Procedure ................................................................................ 2120

BOARD OF EDUCATION COMMITTEES

2.1 Committees of the Board ........................................................................................... 2210

BOARD OF EDUCATION ACTIVITIES

3.1 Board of Education Membership in Associations ..................................................... 2310
3.2 Attendance by Board Members at Conferences, Conventions and Workshops ........ 2320
3.3 Compensation and Expenses ..................................................................................... 2330
 
COMMUNITY RELATIONS (Section 3000)
 
SCHOOL COMMUNITY RELATIONS

1.0 Community Relations Goals ...................................................................................... 3100
1.1 School Sponsored Media ........................................................................................... 3110
1.4 Flag Display ............................................................................................................... 3140
1.5 School Volunteers ...................................................................................................... 3150
1.6 Charter Schools .......................................................................................................... 3160
1.7 Parental Involvement ................................................................................................. 3170
1.8 Permanent Recognition of Employees and Naming of School Facilities .................. 3180

PARTICIPATION BY THE PUBLIC

2.1 Visitors to the School ................................................................................................. 3210
2.3 Public Complaints ...................................................................................................... 3230
2.4 Dispersal of Information through Students ................................................................ 3240
2.6 Booster Clubs ............................................................................................................. 3260
2.7 Solicitations
2.7.1 Solicitation of Charitable Donations from School Children .......................... 3271
2.7.2 Advertising in the Schools ............................................................................. 3272
2.7.3 Soliciting Funds from School Personnel ....................................................... 3273
2.8 Use of School Facilities, Materials and Equipment ................................................... 3280
2.8.1 Use of Facilities by the Boy Scouts of America and Patriotic Youth
Groups ............................................................................................................ 3281
2.8.2 Animals on School Grounds .......................................................................... 3282
2.8.3 Use of Service Animals ................................................................................. 3283
2.9 Operation of Motor-Driven Vehicles on District Property ........................................ 3290
DISTRICT RECORDS
3.1 Public Access to Records ........................................................................................... 3310
3.2 Confidentiality of Computerized Information ........................................................... 3320

PUBLIC ORDER ON SCHOOL PROPERTY

4.1 Code of Conduct on School Property ........................................................................ 3410
4.1.1 Prohibition of Weapons on School Grounds ................................................. 3411
4.1.2 Threats of Violence in School ....................................................................... 3412
4.2 Non-Discrimination and Anti-Harassment in the School District ............................. 3420
4.3 Statewide Uniform Violent Incident Reporting System ............................................ 3430

EMERGENCY SITUATIONS

5.1 Emergency Closings .................................................................................................. 3510
5.2 Extraordinary Circumstances ..................................................................................... 3520
 
ADMINISTRATION (Section 4000)

ADMINISTRATION

1.1 Administrative Personnel ........................................................................................... 4110

ADMINISTRATIVE OPERATIONS

2.1 Administrative Organization and Operation .............................................................. 4210
2.1.1 District Organization and Organizational Chart ............................................ 4211
2.2 Abolishing an Administrative Position ...................................................................... 4220
2.6 Evaluation of the Superintendent and Other Administrative Staff ................ 4260

CENTRAL OFFICE AND BUILDING ADMINISTRATION

3.1 Superintendent of Schools ......................................................................................... 4310
3.2 Superintendent-Board of Education Relations .......................................................... 4320
3.3 Administrative and Supervisory Staff........................................................................ 4330
NON-INSTRUCTIONAL/BUSINESS OPERATIONS (Section 5000)
 

BUDGET

1.1 Budget Planning and Development ........................................................................... 5110
1.2 School District Budget Hearing ................................................................................. 5120
1.3 Budget Adoption ........................................................................................................ 5130
1.4 Administration of the Budget .................................................................................... 5140
1.5 Contingency Budget .................................................................................................. 5150
 
INCOME
 
2.1 Revenues .................................................................................................................... 5210
2.2 District Investments ................................................................................................... 5220
2.3 Acceptance of Gifts, Grants and Requests to the School District…………………. 5230
2.4 School Tax Assessment and Collection/Property Tax Exemption ............................ 5240
2.4.1 Property Tax Exemption for Senior Citizens .................................................... 5241
2.5 Sale and Disposal of School District Property........................................................... 5250
2.6 Use of Trademarks and Service Marks ...................................................................... 5260
 
EXPENDITURES
 
3.1 Bonding of Employees and School Board Members ................................................. 5310
 
PURCHASING

4.1 Purchasing: Competitive Bidding and Offering ....................................................... 5410
4.2 Procurement of Goods and Services .......................................................................... 5411
4.3 Alternative Formats for Instructional Materials ........................................................ 5412
 
FISCAL ACCOUNTING AND REPORTING

5.1 Accounting of Funds .................................................................................................. 5510
5.2 Reserve Funds ............................................................................................................ 5512
5.3 Extra Curricular Activities Funds .............................................................................. 5520
5.4 Petty Cash Funds and Cash in School Buildings ....................................................... 5530
5.5 Publication of District's Annual Financial Statement ................................................ 5540
5.6 Maintenance of Fiscal Effort (Title I Programs) ....................................................... 5550
5.7 Use of Federal Funds for Political Expenditures ....................................................... 5560
5.8 Insurance .................................................................................................................... 5570
5.9 Fixed Asset Inventories, Accounting, and Tracking.................................................. 5580
5.10 Financial Accountability: Allegations of Fraud........................................................ 5590
5.11 Audit Committee........................................................................................................ 5591
5.12 Financial Accountability ............................................................................................ 5592
 
NON-INSTRUCTIONAL OPERATIONS

6.1 Facilities: Inspection, Operation and Maintenance ................................................... 5610
6.1.1 Hazardous Waste and Handling of Toxic Substances by Employees ........... 5611
6.1.2 Pest Management and Pesticide Usage .......................................................... 5612
6.2 Smoking/Tobacco Use ............................................................................................... 5620
6.3 Use of a District Cell Phone ...................................................................................... 5622
6.4 Energy/Water Conservation and Recycling of Solid Waste ...................................... 5630
6.5 Energy Conservation in the Schools. ......................................................................... 5631
6.6 MEAL CHARGING AND PROHIBITION AGAINST MEAL SHAMING ........... 5640
6.7 District Wellness Policy............................................................................................. 5641
6.8 Records Management ................................................................................................ 5650
6.9 Information Security Breach and Notification ........................................................... 5651
6.10 Safety and Security .................................................................................................... 5660
6.10.1 School Safety Plans ....................................................................................... 5661
6.10.2 Crisis Response (Post Incident Response) ..................................................... 5662
6.10.3 Fire Drills, Bomb Threats and Bus Emergency Drills ................................... 5663
6.10.4 Anthrax and Other Biological Terrorism: Prevention Protocols/Protocols for Mail Handling ...................... 5664
6.10.5 Cardiac Automated External Defibrillators (AEDs) in Public School Facilities ........................................... 5665
6.10.6 Use of Surveillance Cameras in the School District ...................................... 5666
6.10.7 School Building Access Control .................................................................... 5667
6.10.8 Pandemic Preparedness in the Workplace and the Americans with Disabilities Act ................................ 5668
6.11 Exposure Control Program/Communicable Diseases ................................................ 5670
6.11.1 Human Immunodeficiency Virus (HIV) Related Illnesses ............................ 5671
6.12 Employee Personal Identifying Information. ............................................................ 5672
6.13 Corporate Sponsorships ............................................................................................. 5673
6.15 Student Grading Information Systems ....................................................................... 5675

TRANSPORTATION

7.1 Transportation of Students ......................................................................................... 5710
7.2 Use of Buses by Community Groups ........................................................................ 5740
7.3 School Bus Safety Program ....................................................................................... 5750
7.5.1 Idling School Buses on School Grounds ....................................................... 5751
7.4 Qualifications of Bus Drivers .................................................................................... 5760
7.5 Drug and Alcohol Testing for School Bus Drivers and Other Safety-Sensitive Employees........................... 5761
 
 
PERSONNEL (Section 6000)
 
PERSONNEL

1.1 Code of Ethics for Board of Education and All District Personnel ........................... 6110
1.1.1 Staff-Student Relations (Fraternization) ....................................................... 6111
1.2.1 Testing Misconduct and Mandatory Report Requirements ........................... 6112
1.2 Equal Employment Opportunity ................................................................................ 6120
1.2.1 Sexual Harassment of District Personnel....................................................... 6121
1.2.2 Complaints and Grievances by Employees ................................................... 6122
1.3 Evaluation of Personnel ............................................................................................. 6130
1.4 Employee Medical Examinations. ............................................................................. 6140
1.5 Alcohol, Drugs and Other Substances ....................................................................... 6150
1.6.1 Drug-Free Workplace .................................................................................... 6151
1.6 Professional Growth/Staff Development .................................................................. 6160
1.65 CONFERENCE/TRAVEL EXPENSE REIMBURSEMENT .................................. 6161
1.7 Safety of Student (Fingerprinting Clearance of New Hires) ..................................... 6170
1.8 Identification Badges ................................................................................................. 6180

CERTIFIED PERSONNEL

2.1 Certified Personnel: Modification of Positions ......................................................... 6210
2.1.1 Recruitment .................................................................................................... 6211
2.1.2 Certification and Qualifications ..................................................................... 6212
2.1.2(i) Professional Certification – 175 Hours of Professional Development Requirement .......................... 6212.2
2.1.3 Probation and Tenure ..................................................................................... 6213
2.1.3(i) Disciplining of a Tenured Teacher or Certified Personnel ............. 6213.1
2.1.4 Professional Staff: Separation ....................................................................... 6214
2.1.5 Employment of Relatives of Board of Education Members .......................... 6215
2.2 Temporary Personnel ................................................................................................. 6220

SUPPORT STAFF

3.3 School Bus Monitors and Attendants ........................................................................ 6330

ACTIVITIES

4.1 Staff Use of Computerized Information Resources ................................................... 6410
4.3 Employee Personnel Records and Release of Information ........................................ 6420
4.4 Employee Activities ................................................................................................... 6430
4.5 Negotiations ............................................................................................................... 6440
4.7 Jury Duty.................................................................................................................... 6460
4.8 Determination of Employment Status: Employee or Independent Contractor ......... 6470
4.9 Professional Services Providers ................................................................................. 6480
4.10 Employment of Retired Persons. ............................................................................... 6481

COMPENSATION AND RELATED BENEFITS

5.1 Health Insurance ........................................................................................................ 6510
5.2 Workers' Compensation ............................................................................................. 6520
5.4 Defense and Indemnification of Board Members and Employees ............................ 6540
5.5 Leaves of Absence ..................................................................................................... 6550
5.5.1 Family and Medical Leave Act ...................................................................... 6551
5.5.2 Uniformed Services Employment and Re-employment Rights Act (USERRA) Military Leaves of Absences ........ 6552
5.6 Long-Term Substitute Pay ......................................................................................... 6560
5.7 Non-Unit Employee Salaries and Benefits ................................................................ 6570
5.71 Remote Working ........................................................................................................ 6571
 
 
 
STUDENTS (Section 7000)
 
ATTENDANCE

1.1 Comprehensive Student Attendance Policy ............................................................... 7110
1.2 Student Enrollment and Assignment to Grade Level ............................................... 7120
1.2.1 Diagnostic Screening of Students .................................................................. 7121
1.3 Entitlement to Attend -- Age and Residency ............................................................. 7130
1.3.1 Non-Resident Students .................................................................................. 7131
1.3.2 Education of Homeless Children and Youth ................................................. 7132
1.3.3 Admission of Foreign Exchange Students ..................................................... 7133
1.5 Educational Services for Married/Pregnant Students .................................... 7150
1.5.1 Remote Learning............................................................................................ 7151
1.6 School Census ............................................................................................................ 7160
1.7 Released Time for Religious Instruction ................................................................... 7170
1.8 Employment of Students ............................................................................................ 7180
1.9 Employment of Students of Minor Age ..................................................................... 7181
1.10 Non-Public Student Participation in Public School Activities .................................. 7190

STUDENT PROGRESS

2.1 Student Evaluation ..................................................................................................... 7210
2.1.1 Provision of Interpreter Services to Parents Who Are Hearing Impaired .................................................... 7211
2.1.2 Transfer Students/Credit ................................................................................ 7212
2.1.3 Middle School Student Promotion ................................................................. 7213
2.1.4 Weighting Policy for High School Ranking………………………………. . 7214
2.2 Graduation Options/Early Graduation/Accelerated Programs .................................. 7220
2.2.1 Diploma and/or Credential Options for Students with Disabilities ............... 7222
2.2.2 Make-up Credit .............................................................................................. 7223
2.4 Student Records: Access and Challenge ................................................................... 7240
2.4.1 Military Recruiter's Access to Secondary School Students and Information on Students................... 7242
2.4.2 Student Directory Information ....................................................................... 7243
2.4.3 Student Data Breach ...................................................................................... 7244
2.5 Student Privacy, Parental Access to Information, and Administration of Certain Physical Examinations to Minors ................................................................. 7250
2.6 Designation of Person in Parental Relation ............................................................... 7260
2.7 Rights of Non-Custodial Parents ............................................................................... 7270

STUDENT CONDUCT
 
3.1 District Code of Conduct ........................................................................................... 7310
3.1.2 Anti-Bullying and Harassment Policy ........................................................... 7312
3.2 Student Use of Computerized Information Resources (Acceptable Use Policy. ....... 7315
3.3 Student Use of Personal Technology ......................................................................... 7316
3.4 Suspension of Students .............................................................................................. 7320
3.5 Alcohol, Tobacco, Drugs and Other Substances (Students) ...................................... 7330
3.6 Searches and Interrogations of Students .................................................................... 7340
3.7 Bus Rules and Regulations ........................................................................................ 7350
3.8 Weapons in School and the Gun-Free Schools Act ................................................... 7360
3.9 Student Debts and Obligations .................................................................................. 7370

STUDENT ACTIVITIES

4.1 Extracurricular Activities/Academic Eligibility Requirements for
Participation in High School Extracurricular Activities ............................................ 7410
4.2 Sports and the Athletic Program ................................................................................ 7420
4.3 Student Publications .................................................................................................. 7430
4.5 Constitutionally Protected Prayer in the Public Schools ........................................... 7450
4.6 Student Government .................................................................................................. 7460
4.7 Healthy Kids, Healthy New York After-School Initiative ........................................ 7470

STUDENT WELFARE
 
5.1 Student Health Records ............................................................................................. 7510
5.1.1 Immunization of Students .............................................................................. 7511
5.1.2 Student Physicals ........................................................................................... 7512
5.1.4 Students with HIV-Related Illness ................................................................ 7514
5.1.5 Administration of Medication ........................................................................ 7515
5.2 Accidents and Medical Emergencies ......................................................................... 7520
5.2.1 Students with Life Threatening Health Conditions ....................................... 7521
5.2.2 Concussion Management and Awareness...................................................... 7522
5.3 Child Abuse and Neglect/Maltreatment .................................................................... 7530
5.4 Suicide/Prevention Education .................................................................................... 7540
5.5 Complaints and Grievances by Students ................................................................... 7550
5.5.1 Sexual Harassment of Students...................................................................... 7551
5.5.2 Bullying ......................................................................................................... 7552
5.5.3 Dignity for All Students Act .......................................................................... 7553
5.5.4 Hazing of Students ......................................................................................... 7554
5.6 Notification of Sex Offenders .................................................................................... 7560
5.7 Supervision of Students ............................................................................................. 7570
5.8 Safe Public School Choice Option to Students Who Are Victims of
a Violent Criminal Offense ........................................................................................ 7580
5.9 Release of Students to Others .................................................................................... 7590
 
STUDENTS WITH DISABILITIES
 
6.1 Special Education: District Plan ............................................................................... 7610
6.1.1 Children with Disabilities .............................................................................. 7611
6.1.2 Grouping by Similarity of Needs ................................................................... 7612
6.1.3 The Role of the Board in Implementing a Student's Individualized Education Program ...................... 7613
6.1.4 Preschool Special Education Program ........................................................... 7614
6.1.5 Least Restrictive Environment....................................................................... 7615
6.1.6 Pre-referral Intervention Strategies in General Education (Prior to a Referral for Special Education) ........ 7616
6.1.7 Declassification of Students with Disabilities ............................................... 7617
6.1.8 Extended School Year (July/August) Services and/or Programs .................. 7618
6.1.9 Provisions of Special Education Services to Non-Public School Students with Disabilities Who Are Parentally Placed .................................. 7619
6.2 Students with Disabilities Participating in School District Programs ....................... 7620
6.2.1 Section 504 of the Rehabilitation Act of 1973 .............................................. 7621
6.3 Appointment and Training of CSE and CPSE Members
6.3.1 Appointment and Training of Committee on Special Education (CSE)/Subcommittee on Special Education Members ............................................. 7631
6.3.2 Appointment and Training of Committee on Preschool Special Education (CPSE) Members .................... 7632
6.4 Student Individualized Education Program (IEP): Development and Provision ...... 7640
6.4.1 Transition Services ........................................................................................ 7641
6.4.3 Transfer Students with Disabilities ................................................................ 7643
6.5 Identification and Registration of Children with Disabilities (Child Find) ............... 7650
6.5.1 Additional Procedures for Identifying Students with Learning Disabilities ................................................ 7651
6.6 Parent Involvement for Children with Disabilities .................................................... 7660
6.7 Impartial Due Process Hearings/Selection of Impartial Hearing Officers ................ 7670
6.8 Independent Educational Evaluations ........................................................................ 7680
6.9 Special Education Mediation ..................................................................................... 7690
 
INSTRUCTION  (Section 8000)
 

CURRICULUM (GENERAL)

1.1 Curriculum Development, Resources and Evaluation ............................................... 8110
1.1.1 Organization of Instruction ............................................................................ 8111
1.1.2 Student Schedules and Course Loads ............................................................ 8112
1.2 Request for Part 100 Variance or Part 200 Innovative Program Waiver From Commissioner's Regulations ............................................................................ 8120
1.3 Equal Educational Opportunities ............................................................................... 8130
1.4 Title 1 Parent Involvement ........................................................................................ 8140
 
ELEMENTARY AND SECONDARY INSTRUCTION

2.1 Safety Conditions and Programs................................................................................ 8210
2.1.1 Prevention Instruction .................................................................................... 8211
2.2 Career and Technical (Occupational) Education ....................................................... 8220
2.3 Guidance Program ..................................................................................................... 8230
2.4 Instructional Programs: Driver Education, Gifted and Talented Education and
Physical Education. ................................................................................................... 8240
2.4.1 Patriotism, Citizenship and Human Rights Education................................... 8241
2.4.2 Civility, Citizenship and Character Education/Interpersonal Violence Prevention Education ................. 8242
2.4.3 Animals in the School (Instructional Purposes) ........................................... 8243
2.5 Summer School……… .............................................................................................. 8244
2.6 Evaluation of the Instructional Program .................................................................... 8250
2.7 Programs and Projects Funded by Title I .................................................................. 8260
2.8 Instructional Technology ........................................................................................... 8270
2.8.1 Internet Safety/Internet Content Filtering ...................................................... 8271
2.9 Instruction for English Language Learners ............................................................... 8280
2.10 Honor Rolls ................................................................................................................ 8290
2.11 Administration and Scoring of Regents Examinations .............................................. 8291

INSTRUCTIONAL MATERIALS

3.2 Selection of Library and Multimedia Materials ......................................................... 8320
3.3 Objection to Instructional Materials .......................................................................... 8330
3.3.1 Controversial Issues ....................................................................................... 8331
3.4 Textbooks/Workbooks ............................................................................................... 8340
3.5 Loan of Instructional Computer Hardware ................................................................ 8341
3.6 Use of Copyrighted Materials .................................................................................... 8350
3.7 Religious Expression in the Instructional Program ................................................... 8360

INSTRUCTIONAL ARRANGEMENTS

4.2 Emergency School Closings: Extraordinary Condition Days/Student Attendance .. 8411
4.3 Opening Exercises/Commencement Exercises .......................................................... 8420
4.4 Independent Study ..................................................................................................... 8430
4.5 Homework/Makeup Opportunities ............................................................................ 8440
4.6 Individual Help/Tutoring ........................................................................................... 8450
4.7 Field Trips .................................................................................................................. 8460
4.8 Home Instruction (Home Schooling) ......................................................................... 8470
4.9 Parental Involvement ................................................................................................. 8480
CANTON CENTRAL SCHOOL DISTRICT POLICY INDEX